Initially Finance & Accounting, Sales & Distribution solutions comprises of the following modules have been selected for pilot implementation at MBL.

  • Finance & Accounting
  • Sales and Distribution
  • Accounts Payable                     
  • Sales Order
  • Report Writer
  • Accounts Receivable
  • Sales Analysis
  • Cash and Bank         
  • Purchase Order
  • General Ledger
  • Inventory Control
  • Fixed Assets

It was recommended initially to purchase the license for small number of users and gradually increase the user licenses.  This was a cost effective approach to save money in view of the future business expansion SABMiller planned.


Phase II implementation plan comprises of manufacturing modules:

Implementation Roadmap and Action plan phase-1 (Summary):

  • Formation of ‘System Owners’ team & definitions of tasks
  • Discussion and presentation on the implementation process
  • Commence users training
  • Design and test a prototype based on the setup.
  • Match COA GL codes of new system with old system.
  • Installation, Setup & Testing of System Security in Client/Server environment
  • Document above, get management approval and file/record
  • Modify necessary coding and Chart of Accounts and electronically update into GL Module.
  • Manual update Supplier, Branch, Banks, Customers and other element codes
  • Define and link GL Interfaces
  • Design & define stationary formats / forms
  • Define the parameters for Opening Balances and update the system
  • Commence transaction backlog update
  • Produce sample built-in reports and circulate
  • Map the Financial reports of new system with old system
  • Map the opening and closing balances of Old system and new system
  • Define ‘Daily Tasks’ daily backup cycle and data security rules
  • Plan, document and test the data disaster recovery
  • Review and intensify Users security
  • Test Month-end and Year-end in Dummy environment
  • Go-live &Fine tune system, plan next phase,  continue training at other sites